Constitutional Matters
The official posts of Chair, Secretary and Treasurer will be taken for a maximum of two years. Anyone wishing to take on a role after one year may ask to be considered for it and a vote will be taken.
A meeting to progress the business of the group will be held monthly, (schedule here). Presently the venue is Cubley Hall, Penistone.
The agenda for the monthly business meeting will be distributed the weekend before the meeting. Items for inclusion on the agenda must be submitted beforehand, with sufficient detail for members to appreciate fully the significance of what is to be discussed. Members not able to attend the meeting should make their views (if any) known to the Secretary by email.
The quorum for formal business decisions, especially on matters of finance, branding and membership, is one third of the membership (rounded up). Votes so taken will be binding on the Group, provided that proper notice of the business discussed had been made available to all members via the agenda before the meeting.
There is an expectation that members will be active participants in the Group's activities and will come to the monthly meetings whenever possible. However, we recognise that a member's circumstances may change temporarily and accept that they may need to become dormant for a period of time.
Any member who leaves the group having given formal notice, or who is deemed to have resigned their membership implicitly by not paying the annual subscription fee within a reasonable period of time will be able to rejoin the Group subsequently at any time without passing through the formal membership process. However, their rejoining is still subject to veto by any member of the group who feels that the candidate's work competes with or conflicts with their own.
The Group recognises the advantages of having a current and professional web presence, and all members are encouraged to provide up-to-date material for the Group's web site and for their own page within it, especially when they are participating in Group events. Out-of date content may be withdrawn from the web site.
A meeting to progress the business of the group will be held monthly, (schedule here). Presently the venue is Cubley Hall, Penistone.
The agenda for the monthly business meeting will be distributed the weekend before the meeting. Items for inclusion on the agenda must be submitted beforehand, with sufficient detail for members to appreciate fully the significance of what is to be discussed. Members not able to attend the meeting should make their views (if any) known to the Secretary by email.
The quorum for formal business decisions, especially on matters of finance, branding and membership, is one third of the membership (rounded up). Votes so taken will be binding on the Group, provided that proper notice of the business discussed had been made available to all members via the agenda before the meeting.
There is an expectation that members will be active participants in the Group's activities and will come to the monthly meetings whenever possible. However, we recognise that a member's circumstances may change temporarily and accept that they may need to become dormant for a period of time.
Any member who leaves the group having given formal notice, or who is deemed to have resigned their membership implicitly by not paying the annual subscription fee within a reasonable period of time will be able to rejoin the Group subsequently at any time without passing through the formal membership process. However, their rejoining is still subject to veto by any member of the group who feels that the candidate's work competes with or conflicts with their own.
The Group recognises the advantages of having a current and professional web presence, and all members are encouraged to provide up-to-date material for the Group's web site and for their own page within it, especially when they are participating in Group events. Out-of date content may be withdrawn from the web site.
